Foreign papers and documents are not automatically certified and used in Vietnam, but they must undergo consular legalization procedures at a competent state agency. This is an administrative procedure but quite unfamiliar to many people. Therefore, in the process of legalizing documents, there may be difficulties and obstacles. LSX Lawfirm will give you an article about: “Consular legalization service in Vietnam”, as follows:
Legal grounds
Decree 111/2011/ND-CP
Circular 01/2012/TT-BNG
What is consular legalization?
Clause 2, Article 2 of Decree 111/2011/ND-CP stipulates:
“Consular legalization” means the certification of seals, signatures and titles by a competent Vietnamese agency on foreign papers and documents so that such papers and documents can be recognized and used in Vietnam. Vietnam.
It can be seen that the essence of consular legalization is just verifying whether the seal, signature, and title on the document is real or not. The agency competent to consular legalization is not responsible for the content or form of the consularly certified document.
Dossier for consular legalization in Vietnam
- 01 Declaration for consular certification/legalization, made according to form No. LS/HPH-2012/TK.
- The original identity document (ID card, passport or a valid document replacing passport) in case of direct application; or 01 photocopy of identity document (ID card, passport or passport replacement) for the case of submitting the application by post. This document does not need authenticated.
- So, Papers and documents requested for consular legalization. (certified by a diplomatic mission, consular office or other agency authorized to perform consular functions of a foreign country).
- 01 photocopy of papers and documents requested for consular legalization.
- So, 01 translation of papers and documents requested for consular legalization into Vietnamese or English (if such papers and documents do not make in these languages). The translation is not certified. The applicant is responsible for the accuracy of the translation.
- So, 01 copy of translation of papers and documents.
- 01 envelope clearly stating the recipient’s address. (if the application is sent by post and the results requested returned by post).
In case it is necessary to check the authenticity of papers and documents requested for consular certification, the dossier-receiving officer may request the applicant for consular certification to produce additional originals of the papers and documents. related documents and submit 01 photocopy of this document.
Competent agency for consular legalization in Vietnam
According to the provisions of Article 1 of Circular 01/2012/TT-BNG, the agencies competent to consular legalization include:
Consular Department (Address: 40 Tran Phu, Ba Dinh, Hanoi)
So Department of Foreign Affairs of Ho Chi Minh City (Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City)
Departments/Departments/Departments of Foreign Affairs of provinces and centrally run cities (hereinafter collectively referred to as local foreign affairs agencies)
More information at Address: lansuvietnam.gov.vn
Consular legalization procedures in Vietnam
Step 1. Prepare documents
When preparing documents, there are a few things to keep in mind:
Papers and documents exempt from consular legalization:
- So Papers and documents exempted from consular certification and legalization under international treaties to which Vietnam and relevant foreign countries are members; or on the principle of reciprocity.
- Papers and documents are transferred directly or through diplomatic channels between a competent Vietnamese agency and a foreign competent authority.
- Papers and documents are exempted from consular certification and legalization in accordance with Vietnamese law.
- Finally, Papers and documents that do not require consular legalization or certification by a Vietnamese or foreign receiving agency or consular certification in accordance with relevant Vietnamese or foreign laws.
Papers and documents that are not consular legalized:
- Papers and documents are corrected or erased but not corrected in accordance with law.
- Then Papers and documents in the application file for consular certification and legalization contain conflicting details.
- Then Papers and documents that are forged or are issued or certified against authority according to the provisions of law.
- Finally Papers and documents with signature; the seal is not the original signature, the original seal.
- Papers and documents with contents that infringe upon the interests of the State of Vietnam.
Step 2. Submit application
The applicant can choose the location that is most convenient for him or her, according to which:
a. So, at the Consular Department (Ministry of Foreign Affairs). Address: 40 Tran Phu, Ba Dinh, Hanoi
b. So, Ho Chi Minh City Department of Foreign Affairs (Ministry of Foreign Affairs). Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
c. So, Headquarters of local foreign affairs agencies.
Step 3. Waiting for the application to be processed
The time limit for settlement is 01 working day from the date of receipt of complete and valid dossiers. In case the application has 10 or more papers and documents, the processing time may be longer but must not exceed 05 working days. The time limit for settlement of this time limit calculated on the basis of the number of papers and documents requested for consular legalization; regardless of the document, the document has one or more pages.
Step 4. Get Result
So, within 05 working days from the date of receipt of the request, the agency or organization shall have to reply in writing to the Ministry of Foreign Affairs. Immediately after receiving the reply, the Ministry of Foreign Affairs shall settle and notify the result to the requester.
Receive results directly at the office of the agency according to the receipt of the application file; or the dossier returned by post to the litigant.
Consular legalization costs in Vietnam
Consular legalization costs are specified in Article 8 of Decree 111/2011/ND-CP and Circular 157/2016/TT-BTC. Accordingly, applicants for consular legalization must pay the following expenses:
So Applicants for consular certification and legalization must pay fees.
Then Fee levels and regimes for collection, payment, management and use of fees comply with the guidance of the Ministry of Finance.
In case the application submitted by post, the applicant for consular certification and legalization must pay the two-way postage.
You can also refer to the article related to Instructions for carrying out consular legalization procedures in Da Nang-Vietnam or Consular legalization procedures according to current regulations in Vietnam.
Consular legalization service in Vietnam
LSX Lawfirm is a professional company providing services related to professional procedures, administration, and personal papers. In the process of extracting original documents to serve the settlement, residence, marriage, birth of Vietnamese people abroad, we received many requests for support in legalizing documents with the number of thousands of cases. well suited.
To make your work more convenient, Lawyer X will perform:
Legal advice related to new regulations in consular legalization;
Representing in drafting and editing documents;
Commitment to be valid, legal and valid for use in all cases;
Receive authorization to submit documents, receive results and hand them over to customers.
Related questions
Store for a period of 10 years for the Consular certification book, consular legalization, management software on the computer, records on cases of forged or improperly issued papers, and related papers. to the verification;
Take responsibility according to the provisions of law for the authenticity, content and form of papers and documents.
To promptly notify the Ministry of Foreign Affairs of seal samples, signature samples and titles of agencies, organizations and persons competent to sign, issue, notarize, authenticate and certify papers and documents.
Cooperate with the Ministry of Foreign Affairs in performing the state management of consular certification and legalization within the scope of their tasks and powers.
Cooperate with the Ministry of Foreign Affairs in verifying documents for consular certification and legalization.
Contact LSX Lawfirm
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