Consular legalization service in Vietnam

When living, settling, or working abroad, we need to consular legalize the documents required by the host country. Consular legalization service was born to assist customers in carrying out procedures conveniently.

Hi Lawyer X, I previously asked a company to extract marriage and birth certificates for my family to reside in Australia. Currently, the host country requires the consular legalization of this document to be used. Can Lawyer X  support this service for me? Thank you!

Legal grounds:

Circular 36/2004/TT-BTC;

Decree 111/2011/ND-CP;

Circular 01/2012/TT-BNG;

Circular 157/2016/TT-BTC;

What is consular legalization?

Consular legalization simply means that the documents issued in Vietnam are official, legal, and valid. In many cases, Vietnamese citizens’ papers used abroad are not issued by state agencies, causing difficulties in administrative management, so to ensure the interests of citizens and the legitimacy of documents, consular legalization/legalization is required.

Consular legalization usually takes place through 02 main steps/agencies:

1. Legalization at the Consular Department – Ministry of Foreign Affairs of Vietnam: In this step, citizens bring the original/certified translation to the Consular Department, where the Consular Department will verify the document. whether it is legal or not and stamped for confirmation.

2. Legalization at the Consulate of the host country: When receiving the confirmation of the stamp from the Ministry of Foreign Affairs, the document is considered valid and to be used legally in a certain country, it is necessary to go to the Consulate that country in Vietnam to apply for certification. In some countries, this step will not be required, citizens only need to take the confirmation from the Ministry of Foreign Affairs of Vietnam to go to another country to use it.

Where is consular legalization?

Firstly, legalization in localities in the North

For citizens living in the provinces and cities in North – Vietnam, they can choose to apply for consular legalization at the following locations:

1. For example, consular legalization service in Hanoi: Consular Department – Ministry of Foreign Affairs of Vietnam at 40 Tran Phu, Ba Dinh, Hanoi. Or Department of Foreign Affairs: No. 2 Le Thach, Hanoi;

2. Secondly, in Bac Giang: 257 Le Loi, City. Bac Giang;

3. Thirdly, in Bac Kan: Group 1A, Phung Chi Kien Ward, Town. Bac Kan;

4. In Bac Ninh: No. 10 Phu Dong Thien Vuong, Suoi Hoa Ward, Tx. Bac Ninh;

5. In Cao Bang: Hoang Dinh Giong, Tx. As tall as;

6. In Dien Bien: Street 16, Muong Thanh Ward, City. DBP;

7. Then, in Ha Giang: 198 Tran Phu Street, Minh Khai Ward, Ha Giang City;

8. In Ha Nam: 90 Tran Phu, Ward, Trung District, City. Phu Ly;

8. Besides, in Ha Nam: 90 Tran Phu, Ward, Trung District, City. Phu Ly;

9. In Hai Duong: 45 Quang Trung; City. Hai Duong;

10. In Hai Phong: 15 Tran Quang Khai, City. Hai Phong;

11. In Hoa Binh: No. 8 An Duong Vuong, City. Hoa Binh;

12. Next, in Hung Yen: No. 10 Chuong Chua Street, City. Hung Yen;

13. In Lai Chau: Ward Quyet Thang, Tx. Lai Chau;

14. In Lao Cai: 116 Le Lai, Kim Tan Ward, City. Lao Cai;

15. In Lang Son: No. 6 Hung Vuong Street, Chi Lang Ward, City. Lang Son;

16. In Nam Dinh: No. 57 Vi Hoang, Nam Dinh City;

17.In Ninh Binh: No. 3 Le Hong Phong, Ward Van Giang, Ninh Binh City;

18.In Phu Tho: 2187 Hung Vuong Street, Ph.Gia Cam, Viet Tri City, Phu Tho;

19. In Quang Ninh: No. 2, column 8, Hong Ha Ward, City. Ha Long;

20.In Son La: 481 Chu Van Thinh (Group 1, Truong Le Ward, Son La City);

21. In Thai Binh: 76 Ly Thuong Kiet, City. Peaceful;

22. In Thai Nguyen: No. 18 Nha Trang Street, Thai Nguyen City;

23. In Tuyen Quang: No. 04 Victory Lo river, Tan Quang ward, Tuyen Quang city, Tuyen Quang province;

24. In Vinh Phuc: Khai Quang Ward, City. Vinh Yen;

25. Finally, in Yen Bai: PWC5+5W3, Dong Tam Ward, Yen Bai City, Yen Bai.

Besides, legalization in localities in the Central region

For citizens living in central provinces and cities – Vietnam, they can choose to apply for consular legalization at the following locations:

1. Firstly, In Binh Dinh: No. 1 Tran Phu, City. Quy Nhon;

2. Secondly, consular legalization service in Da Nang: No. 4 Tran Phu – Da Nang city;

3. Thirdly, in Dak Lak: 178 Y Jut, City. Buon Ma Thuot;

4. In Dak Nong: 23rd Street, Gia Nghia Town;

5. In Gia Lai: No. 1 Hai Ba Trung, Pleiku City;

6. In Ha Tinh: No. 13 Phan Dinh Phung, Ha Tinh City;

7. In Khanh Hoa: No. 1 Tran Phu, Nha Trang;

8. In Kon Tum: No. 72 Ba Trieu – Kon Tum Town;

9. In Lam Dong: No. 04 Tran Hung Dao, City. Da Lat;

10.In Nghe An: No. 3 Truong Thi, City. Vinh;

11. Then, in Phu Yen: No. 7 Doc Lap City. Tuy Hoa;

12. In Quang Binh: No. 2 Huong Giang Street, Hai Dinh Ward, Dong Hoi City.;

13. Nearly, in Quang Tri: Hung Vuong Street, Nam Dong Ha Urban Area.;

14. In Quang Nam: No. 56 Hung Vuong, City. Tam Ky;

15. Besides, in Quang Ngai: No. 448 Quang Trung, City. Quang Ngai;

16. In Tsinghua: No. 35 Le Loi Avenue, City. Tsinghua;

17. Finally, in Thua Thien Hue: 6th floor, Hotradico Building, 25 Nguyen Van Cu, City. Hue;

Last is legalization in localities in the South

For citizens living in the provinces and cities in the South of Vietnam, they can choose to apply for consular legalization at the following locations:

1. Firstly, consular legalization service in Ho Chi Minh City: Department of Foreign Affairs, No. 184 bis Pasteur street, Ben Nghe ward, district 1, HCMC;

2. Then, in An Giang: No. 28, Ngo Gia Tu, My Long Ward, City. Long Xuyen;

3. In Ba Ria Vung Tau: No. 38 Nguyen Truong To; P 3;

4. In Bac Lieu: Nguyen Tat Thanh, Ward 1, Tx. Bac Lieu;

5. In Ben Tre: No. 7 CMT 8, Ward 3, Tx. Bamboo Bench;

6. In Binh Duong: No. 547 Binh Duong Boulevard, Hiep Thanh Ward, TX. Thu Dau Mot;

7. After that, in Binh Phuoc: Extended Le Duan Street, Tan Binh Ward, Tx. Dong Mango;

8. In Binh Thuan: No. 04 Hai Thuong Lan Ong, City. Phan Thiet.;

9. In Ca Mau: No. 02 Hung Vuong, Ward 5, City. Ca Mau;

10. In Can Tho: No. 02 Hoa Binh, Ninh Kieu District, City. Can Tho;

11. So, in Dong Nai: No. 7 Vo Thi Sau; Quyet Thang Ward, City. Bien Hoa;

12. In Dong Thap: No. 12. Street 30/4, Ward 11, Tx. Kaolin;

13. In Hau Giang: No. 2 Le Hong Phong, Ward5, Tx. Vi Thanh;

14. In Kien Giang: No. 03 Bach Dang, City. Rach Gia;

15. Another, Long An: No. 61 Nguyen Hue; P1. Tx. Tan An;

16.In Ninh Thuan: 450 Thong Nhat Street; City. Phan Rang; Thap Cham;

17. In Soc Trang: No. 04 Tran Quang Dieu Street; City. Soc Trang;

18. In Tay Ninh: No. 193, Street 30/4; Tx. Tay Ninh;

19. Certainly, in Tien Giang: No. 23. Street 30/4, Ward 1, City. My Tho;

20. In Tra Vinh: No. 52A Le Loi, Ward 1, Tx. Tra Vinh;

21.Last, in Vinh Long: 88 Hoang Thai Hieu; P1, Tx. Vinh Long;

Process of consular legalization

Consular legalization documents

Before carrying out the procedure, customers need to prepare the following documents:

1. Above all, consular certification/legalization declaration, made according to form No. LS/HPH-2012/TK;

2. Meanwhile, apers and documents requested for consular certification (original);

3. Likewise, copies of papers and documents requested for consular certification;

4. Present the original of the identification document (ID card, passport, or passport replacement) in case of direct application; or 01 photocopies of an identity document (ID card, passport, or passport replacement) for the case of applying by post. This document does not need to be authenticated;

5. Translation of documents to be consular legalized (in case the document is not in English).

Documents that must be consular legalized

1. Most important, birth certificate, birth extract;

2. Secondly, marriage registration, marriage extract, marriage notes;

3. Thirdly, death certificate; and death declaration extract;

4. Then, diploma; professional certification;

5. Besides, certificate of land use rights and land-attached assets;

6. In addition, personal papers: identity card, passport, school records, driving license, etc;

7. Finally, certificate of child adoption, judgment, etc.

Last but important, that types of documents are not accepted

1. Above all, the text is not intact. The content on it has been edited or erased but not explained or corrected by the competent authority.

2. Then, there are contradictions and inconsistencies between the details on the documents and papers requesting consular legalization.

3. Similarly, the issued documents and papers are forged or not certified according to the provisions of Vietnamese law.

4. Further, signatures, stamps stamped on documents, documents need consular legalization is not the original signature, seal.

5. In short, the contents of documents and papers are offensive to Vietnamese State agencies and provoke political conflicts.

When using illegal, counterfeited papers, they will likely be administratively sanctioned, criminally handled, and recorded when receiving documents.

Frequently asked questions

Consular legalization service

To sum up, Lawyer X is a professional company providing services related to professional procedures, administration, and personal papers. In the process of extracting original documents to serve the settlement, residence, marriage, birth of Vietnamese people abroad, we received many requests for support in legalizing documents with the number of thousands of cases. well suited. To make your work more convenient, Lawyer X will perform:

1. Certainly, legal advice related to new regulations in consular legalization;

2. Secondly, a representative in drafting and editing documents and papers;

3. Thirdly, commit to the validity, legality, and validity of use in all cases;

4. Last, receive authorization to submit documents, receive results and hand them over to you;

Contact information for Lawyer X

Finally, hope this article is useful for you to answer the question about: “Consular legalization service in Vietnam“. If you need any further information, please contact  LSX Law firm: +84846175333 or Email: [email protected].

Conclusion: So the above is Consular legalization service in Vietnam. Hopefully with this article can help you in life, please always follow and read our good articles on the website: lsxlawfirm.com