Legal advice letter form, also known as legal opinion, is a form of correspondence between a lawyer and a client, through which the lawyer can answer and provide legal opinions on the client’s consulting questions. Lawyers must know how to give written legal opinions in a clear and scientific way in order to give accurate and practical information to the client and especially the opinion must be clear enough to avoid the client’s confusion. Customers misunderstood the lawyer’s ideas, leading to unfortunate damages. So about the matter “How to write a letter of advice in English in Vietnam?” Let’s find out with LSX in the article below.
How to write a letter of advice in English in Vietnam?
Advice letter is a form of correspondence between a lawyer and a client for the purpose of providing information and giving advice to clients on legal matters. With the current integration trend, the demand for advice in English is increasing, but the complete presentation method is not known to everyone. A letter of advice in basic English should include the following sections:
1) Introduction:
Introduce the logo of the office or law firm, then the recipient’s contact information. This is followed by a brief greeting and affirmation of the scope of the consultation.
2) Summary content and client’s request (Brief content & Client’s request):
Summarize the information the client provides, remove redundant details, and identify the issues the client requires advice on.
3) Applicable documents (Legal basis):
List the applicable legal documents to give advice.
Example: Enterprise Law 2014
Investment Law 2014
4) Lawyer’s opinion:
This is the main and most important content of selling legal opinions. Lawyers must analyze the situation, make recommendations or solutions to the client’s requirements. It is important to draw conclusions before arguments so that customers understand the opinions and articles easily.
5) Ending:
Giving a view to reserve consulting opinions and be ready to continue consulting if the customer requests. For example: We ensure to provide you with accurate and explicit consultancy. Please feel free to contact us if you have any questions.
Finally, the signature and full name of the consultant.
Sample letter of legal advice in English
THE LEGAL CONSULTING LETTER
Dear…,
First of all, …. would like to give our formal greeting and grateful thanks to you. For all the things you care about, we would like to state via the following content:
I. BRIEF CONTENT & CLIENT’S REQUESTS
Your company having 100% of foreign investment capital wants to import some furnitures: chairs, tables,…
Hence, you needs … to give some legal advices on this matter.
II. LEGAL BASIS
1. Enterprise Law 2005;
2. Circular 08/2013/TT-BCT.
III. LAWYER’S OPINIONS
……………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………..
We ensure to provide you with accurate and explicit consultancy. Please feel free to contact us if you have any questions.
Best regards,
Signature: ……………………………….
Name: ……………………………………………………
Notes on the content of the letter of legal advice
Prepare responses to customers. The written response to the client must be a document stating the nature of the problem. The legal advice letter, also known as the legal opinion, is a form of correspondence between the lawyer and the client, through which Lawyers can answer and provide legal opinions on consulting questions of clients. Lawyers must know how to give written legal opinions in a clear and scientific way in order to give accurate and practical information to the client and especially the opinion must be clear enough to avoid the client’s confusion. Customers misunderstood the lawyer’s ideas, leading to unfortunate damages.
The content of the consultation letter must show at least the full legal basis, the counsel’s argument on the case and the reasoning for that thesis. At the same time, make recommendations – plans for customers to refer to. Avoid rambling explanations, not on the right focus. It is best to show the brief content of the consultation first so that the client can easily grasp the lawyer’s plan. Sometimes looking at a stack of thick advice letters, turning each page open makes people have a headache, not to mention reading to the end to see how the advice is. Therefore, for long-term consulting cases, putting a brief consultation at the top will stimulate the customer’s interest in reading the next content. If you are composing a consultation letter by email, you can create a table of contents for customers to easily look up the subject contents.
Notes on how to present the letter of advice
A letter of advice is a complete work that shows the qualifications and professionalism of a lawyer/consultant or sometimes it is the face of an entire law-practicing organization. Therefore, when presenting the letter of advice, the drafter should pay attention to the following issues:
First, it is necessary to present the contents in a logical and scientific order. Usually the details will be arranged in a chronological order that will be easier to follow. However, the editor can, depending on each event, arrange flexibly in any order that makes it easy for the reader to remember and follow. Also, if possible, divide each main idea into a paragraph. The division and line breaks according to each idea will help readers easily grasp the content of the text. One rule that editors need to know is that each typed page should be divided into at least two paragraphs.
Second, make things as concise as possible. Should avoid long words, avoid repeating the same thing many times and should not rambling on issues unrelated to the client’s consultation request. However, it is also important to pay attention not to overdo it, expressed so briefly that the client does not understand what the lawyer wants to say. Advice letters can be long because the content requires a lot of advice. But the consulting content only needs to be presented in 2 sides of A4 paper but written in 6, 7 sides with long content, it should be avoided.
Third, it is necessary to ensure the accuracy of words, avoid using multi-meaning words, which are easy to cause misunderstandings. The purpose of this criterion is to ensure that the reader understands what the editor meant. It is also important to mention the use of technical terms, if the term is too specialized for the customer to understand, it is better to use a generic word with equivalent meaning or define or explain the term. In general, depending on the client (a common individual or someone with some legal knowledge), a lawyer needs to know how to adjust his style accordingly.
Fourth, the language lawyers use must be formal and polite, showing the professional ethics of the legal profession and preserving the purity of the Vietnamese language.
Fifth, the format and technique of presentation of documents, letters of legal advice do not have to comply with the format of presentation as an administrative document or a legal document, but that does not mean that it can arbitrarily drafted carelessly, without editing. Should take the criteria of the presentation of the company name, date or title of the document, the title of the administrative documents specified in the format as a model. Font size and typeface should also be uniformly used in one or all consultation letters.
Abbreviations in the text should be convention before drafting the content of the consultation. You can make a table of abbreviations or make a note in the body of the letter of advice when writing that word. Example: Labor Code 2019 (hereinafter referred to as Labor Code 2019 or Labor Code).
Some other notes when drafting consulting letters
– Make a detailed outline: Before drafting a letter of advice, it is necessary to make a detailed outline, arrange the arguments, arguments, arguments in a logical order, in the right order.
– Review the entire content of the text: After composing the text, it is necessary to review and correct the form (such as spelling errors, grammar, repeated ideas…) and content (like expressions, word usage…).
– Answer on time: Keeping credibility is an important criterion for any profession. The legal profession is even more important. A consultation letter sent on time will help the client trust the consultant, and at the same time give the client time to prepare for the next steps. There are many letters that may be late, but the late arrival of advice letters in many cases greatly affects the legitimate rights and interests of the client. For example, the statute of limitations for initiating a lawsuit is only 7 days, but the consultant actually only composes the letter in 2 days and because he is busy with many things, he forgets, until the 8th day, he will send the letter to the client. The statute of limitations for initiating a lawsuit has expired, if the defendant requests the application of the statute of limitations to initiate a lawsuit, the customer’s case will not be resolved.
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On-time: Certainly, with the motto “Get your lawyer right at your fingertips”, we ensure the service always performs on time. The rights and interests of customers always come first.
Cost: Besides, LSX’s service costs are highly competitive; depending on the nature of the particular case. So, we want our guests to have the best possible service experience. Therefore, costs which guaranteed to be the most suitable and economical for customers.
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Frequently asked questions
What is the summary of the incident and the determination of the consultation request?
Summarize the incident based on the information and documents provided by the customer. When summarizing, it is necessary to refine to remove cumbersome details and only include facts of legal significance. Usually the most scientific arrangement is to arrange events in chronological order to verify with the customer. After completing the summary, the Lawyer identifies the issues the client requires advice on. Requests for advice can be expressed as legal questions.
This section should introduce the logo of the law practice organization (Company/Law Office). Next are the sections: title, date, full name, address, phone number, fax, email of the recipient.
Note that if the customer is an organization, the recipient’s name must include the name of the legal representative and the full name of the organization.
This is followed by a brief greeting and affirmation of the scope of the consultation.
The structure of a letter of legal advice will include the following 06 parts:
(1) The opening part.
(2) Summarize the facts of the matter and determine the consultation request.
(3) List the documents provided by the customer.
(4) List the applicable legal documents.
(5) Legal opinion.
(6) Concluding part.
How will the opening part
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