Today, LSX Lawfirm will give you an article about: “Dossier to change the address of a representative office in Vietnam”, as follows:
Legal grounds
Enterprise Law 2020;
Decree 01/2021/ND-CP on enterprise registration;
Circular 01/2021/TT-BKHDT guiding business registration;
Other relevant legal documents.
Procedures for changing the address of a representative office in Vietnam
In case of changing the address of a representative office in the same district
According to the provisions of Article 62 of Decree No. 01/2021/ND-CP, the procedure for changing the address of the representative office in this case includes the following steps:
Step 1: Enterprise sends a Notice of change of representative office address to the Business Registration Office; where the representative office is located. If the dossier changes the head of the representative office; the notice must be accompanied by a valid copy of the legal papers of the individual for the head of the representative office;
Dossier for registration of change of representative office’s address include the papers mentioned in Section IV.;
Step 2: When receiving the Notice of registration of operation change of the representative office of the enterprise; the Business Registration Office shall award a receipt and check the validity of the application. In case the application is not valid, the Business Registration Office shall issue a written notice clearly stating the reason;
Step 3: When the application is valid; the Business Registration Office will change the registration information to change the address of the representative office in the National Business Registration Database. In case the enterprise needs; the Business Registration Office shall issue a Certificate of the change of the address of the representative office for the enterprise;
Note: In case of changing the address of the representative office in the same district as the representative office; where the business is registered, it will not change the tax administration agency, so in this case; the enterprise does not have to carry out tax procedures for tax authorities related to the relocation in accordance with the provisions of tax law.
In case the representative office’s address is changed to another province or centrally run city where the representative office has registered
According to the provisions of Clause 3, Article 62 of Decree No. 01/2021/ND-CP, the procedure for changing the address of the representative office in this case includes the following steps:
Step 1: So. the enterprise sends the Notice of change of the business location registration content to the Business Registration Office where the business location moves to;
Step 2: So, upon receipt of the Enterprise’s Notice, the Business Registration Office; where the business location is located will hand over the Receipt and check the validity of the application. In case the application is not valid, the Business Registration Office shall send a written notice clearly stating the reason;
Step 3: So, the Business Registration Office issues the Business Location Registration Certificate to the enterprise.
Note: In this case, before registering for a change in the address of the representative office leading to the change of the tax authority; the enterprise must carry out tax procedures with the tax authority related to the transfer; location as prescribed by tax law.
Time limit for settlement
03 (three) working days from the date of receipt of valid application
Number of records
01 (one) set
Dossier to change the address of a representative office in Vietnam
Dossier for registration of change of representative office address includes the following documents:
(1) Notice of change of business location registration information (made according to the form in Appendix II-9 issued together with Circular 01/2021/TT-CP guiding business registration);
(2) In case of changing the head of the representative office, the Notice must be enclosed with a copy of the individual’s legal papers for the head of the representative office;
(3) A written request for supplement and update of operation registration information for the representative office of the enterprise operating under the Investment License or Investment Certificate (if any);
(4) A written authorization for another organization or individual to carry out the procedures for registration of change of representative office address (if any).
Related articles
Service for setting up branches and representative offices in Vietnam
Procedures for changing the legal representative of Vietnam
Representative office – points to note according to Vietnamese law
Related questions
An application for a domestic travel service business license.
Authenticated copy of Business Registration Certificate.
Certificate of deposit for travel service business;
Authenticated copy of the decision or the labor contract between the company and the person in charge of the travel service.
Lastly, Authenticated copy of degree or certificate of the person in charge of travel service.
Article 10, Decree 07/2016/ND-CP: A dossier of application for a license to establish a representative office of a foreign trader includes:
Firstly, an application form for a license to establish (certified by the foreign trader);
A copy of the business registration certificate or equivalent document of the foreign trader (in case the copy of the passport of the head of the representative office is a foreigner must translate into Vietnamese and translated into Vietnamese). consular certification or legalization in accordance with Vietnamese law);
Letter of appointment/appointment of the head;
Fourthly, a copy of the audited financial statement or a written certification of the performance of tax or financial obligations. In the most recent fiscal year or an equivalent document proving the existence and operation of the Company. Foreign traders in the most recent financial year;
Copy of passport or identity card or citizen identification card (if Vietnamese) or passport copy (if foreigner) of the head of the representative office;
Contract to locate the head office of the representative office.
Note: Documents submitted to the licensing agency must translate into Vietnamese and legal in accordance with Vietnam’s regulations.
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