Consular legalization has become a common issue due to the development and opening of countries. However, not everyone understands the legal provisions of consular legalization. This understanding helps a lot of individuals and organizations to prepare for the procedure better as well as to avoid mistakes that lead to repeated travel. Accordingly, the law has stipulated authorities to carry out the procedures for consular legalization. In case you are in Hanoi and having the need to legalize your papers, follow this article from LSX legal firm: “Where to consular legalize papers in Hanoi, Vietnam?”
Legal grounds
- Decree 111/2011/ND-CP
- Circular 01/2012/TT-BNG
Address of consular legalization agencies
According to Article 1 of Circular 01/2012/TT-BNG, the agencies competent to consular legalization include:
- Firstly, the consular Department.
- Secondly, the Department of Foreign Affairs of Ho Chi Minh City (Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City).
- Thirdly, Departments/Offices of Foreign Affairs of provinces and centrally-run cities (collectively referred to as local foreign affairs agencies).
- More information: lanhsuvietnam.gov.vn
Thus, to apply for consular legalization, you have to go to the Consular Department or the Consular Affairs.
On the other hand, depending on the case of each individual, the person who needs to legalize papers may carry out the procedures at the Departments/Offices of Foreign Affairs. For example, the Department of Foreign Affairs of Ho Chi Minh City locates at 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City.
Where to carry out procedures for the consular legalization in Ha Hoi?
To apply for consular legalization in Hanoi, you have to go to the Consular Department.
The address of the Consular Department: 40, Tran Phu, Ba Dinh, Hanoi.
Dossiers for consular legalization
- Firstly, 01 Declaration of consular certification/legalization, made according to form No. LS/HPH-2012/TK.
- Secondly, the original identity papers (ID card, passport, or a valid and equivalent document) in case of direct application. 01 photocopy of identity papers (ID card, passport, or a valid and equivalent document) for the case of submitting the application by post. The photocopies do not need to be authenticated.
- Thirdly, papers and documents requested for consular legalization (certified by a diplomatic mission, consular office, or other agency authorized to perform consular functions of a foreign country).
- Fourthly, 01 photocopy (photograph) of papers and documents requested for consular legalization.
- 01 translation of papers and documents requested for consular legalization into Vietnamese or English (if such papers and documents made in other languages). Owners do not have to carry out certification procedures for the translation. Also, the applicants take responsible for the accuracy of the translation.
- Also, 01 copy of the translation of papers and documents.
- Lastly, 01 envelope clearly stating the applicant’s address in case the application is sent by post and the results are returned by post.
If the competent agencies have to check the authenticity of papers and documents requested for consular certification, then the dossier-receiving officer may request the applicant for consular certification to submit originals of the related documents and submit 01 photocopy of these documents.
Consular legalization procedures
Step 1. Prepare dossiers
When preparing dossiers, there are a few things to keep in mind:
Papers and documents exempt from consular legalization:
- Firstly, papers and documents are exempted from consular certification and legalization under treaties to which Vietnam and foreign countries concerned are contracting parties, or on the reciprocity principle.
- Papers and documents delivered directly or via the diplomatic channel between competent Vietnamese and foreign agencies.
- Thirdly, papers and documents exempted from consular certification and legalization under Vietnamese laws.
- Papers and documents not required for consular certification and legalization by receiving Vietnamese or foreign agencies under relevant Vietnamese or foreign laws.
Also, papers and documents prohibited from consular legalization:
- Firstly, papers and documents containing modifications or erasures without proper correction as required by law.
- Secondly, papers and documents in dossiers of requests for consular certification or legalization contain contradictory details.
- Forged or unduly issued or certified papers and documents according to law.
- Papers and documents bearing non-original signatures or stamps.
- Papers and documents with contents infringing upon the interests of the Vietnamese state.
Step 2: Submit the dossiers
Submit the dossiers to the competent agencies as mentioned above.
Step 3: Waiting for the application to be processed
According to Clauses 5 and 6 of Article 11, Clause 4 of Article 14, and Clause 4 of Article 15 of Decree 111/2011/ND-CP, the processing time for a request for consular legalization:
- 01 working day from the date of receipt of complete and valid documents, or
- No more than 05 working days if the application has 10 or more papers and documents;
- It may take longer if the competent agency needs to check the authenticity of the seal, signature, and title on the papers as well as documents requested for consular legalization.
Thus, how long it takes for consular legalization depends on the quantity and nature of the documents. However, this time usually takes less than 1 working week.
In addition, it also takes time for consular legalization at the diplomatic mission of the issuing country (in case of foreign documents) or in the country of use (if issued in Vietnam).
Step 4: Receive result
The time limit for settlement of this time limit is calculated on the basis of the number of papers as well as documents requested for consular legalization, regardless of whether such papers or documents have one or more pages.
Within 05 working days from the date of receipt of the request, the agency or organization has to reply in writing to the Ministry of Foreign Affairs. Immediately after receiving the reply, the Ministry of Foreign Affairs shall settle and notify the result to the requester.
Applicants receive results directly at the office of the agency according to the receipt or receive by post.
Consular legalization service of LSX Legal Firm
LSX legal firm, a professional company providing services related to professional procedures, administration, and personal papers. In the process of working with original documents to serve the settlement, residence, marriage, and birth of Vietnamese people abroad, we received many requests for support in legalizing documents with the number of thousands of cases.
To make your case more convenient, LSX will perform:
- Legal advice related to new regulations in consular legalization;
- Representing in drafting and editing documents;
- We commit the papers to be valid, and legal for use in all cases;
- Represent to submit documents, receive results, and hand them over to customers.
With a team of experienced, reputable, and professional consultants; The firm is always ready to support and work with clients to solve legal difficulties.
Furthermore, using our service, you do not need to do the paperwork yourself, We guarantee to help you prepare documents effectively and legally.
Also, you will not have to waste time preparing the application, submitting application, or receiving results. At those stages, we will help you do it smoothly.
After all, LSX provides the service with the desire that customers can experience it the best way. Additionally, we guarantee the cost to be the most suitable and economical for customers.
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Related questions
Languages used for consular certification and legalization are:
-Vietnamese;
-The official language of the country where the document is used;
-English, French.
Consular certification means the competent Vietnamese agencies’ certification of stamps, signatures and titles on Vietnam’s papers and documents for being recognized and used abroad.
Step 1: The university degree that needs consular legalization issued by the foreign university must be authenticated at the competent notary office of the country where the university degree is issued by that foreign university.
Step 2: After the university degree notarized and certified, the owner submits it to the competent diplomatic missions of Vietnam, in particular, the Department of Consular and the Department of Foreign Affairs of Ho Chi Minh City – Ministry of Foreign Affairs and other agencies as prescribed by law. For these agencies to confirm that the signature and seal on the university degree are correct with the signature of the diplomatic officer and the seal of the diplomatic mission that has been notified in advance to the diplomatic mission of Vietnam.
Contact LSX
Finally, hope this article is useful for you to answer the question about “Where to consular legalize papers in Hanoi, Vietnam?”. If you need any further information, please contact LSX Law firm: +84846175333 or Email: [email protected]
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