Currently, with the trend of global integration and development, Vietnam has expanded its exchanges with every country in the world. The number of foreigners coming to Vietnam as well as Vietnamese going abroad to study and work has also increased rapidly. To facilitate the management, the state of Vietnam issues consular legalization regulations for a number of necessary documents of other countries. Therefore, the demand for the consular legalization of university degrees has also increased. So, in this article LSX legal firm will give you: “Consular legalization of foreign university degree in Vietnam”
Legal grounds
- Decree 11/2011/ND-CP
- Circular 01/2012/TT-BNG
Consular legalization of university degrees
Clause 2, Article 2 of Decree 111/2011/ND-CP has provisions on the concept of consular legalization as follows:
“Consular legalization means the competent Vietnamese agencies’ certification of stamps, signatures, and titles on foreign papers and documents for being recognized and used in Vietnam”
From the above definition, we can understand consular legalization of an university degree means that a competent state agency authenticates the signature and seal on the university degree issued by a foreign university or organization. Then, people can use such degrees legally in Vietnam.
Consular legalization of foreign university degrees
Step 1: The university degree that needs consular legalization issued by the foreign university must be authenticated at the competent notary office of the country where the university degree is issued by that foreign university.
Step 2: After the university degree notarized and certified, the owner submits it to the competent diplomatic missions of Vietnam, in particular, the Department of Consular and the Department of Foreign Affairs of Ho Chi Minh City – Ministry of Foreign Affairs and other agencies as prescribed by law. For these agencies to confirm that the signature and seal on the university degree are correct with the signature of the diplomatic officer and the seal of the diplomatic mission that has been notified in advance to the diplomatic mission of Vietnam.
Dossiers for Consular legalization of foreign university degrees
- Firstly, a Consular certification/legalization declaration form LS/HPH-2012/TK.
- Original copy of identity document (ID card, passport, or equivalent papers) in case of direct application. 01 copy (photograph copy) of identification document (ID card, passport, or equivalent papers) in case of submitting the application by post. Owners do not have to authenticate this kind.
- Thirdly, a university degree for consular legalization. This degree certified by a diplomatic mission, consular office, or other agency authorized to perform consular functions of a foreign country.
- Fourthly, 01 photocopy (photograph copy) of a university degree requested for consular legalization.
- 01 translation of the university degree requested for consular legalization into Vietnamese or English (if the university degree made in other languages), owners do not have to authenticate this kind. Besides, the applicant take responsible for the accuracy of the translation.
- Also, 01 copy of the university degree translation.
- Lastly, 01 envelope clearly stating the applicant’s address. (if the application is sent by post and the results are returned by post).
In case the competent agencies need to check the authenticity of the university degree requested for consular certification, the application-receiving officer may request the applicant for consular certification to additionally present the original university degree and submit 01 photocopy (photograph copy) of this university degree.
Which agency has the authority to legalize consular for a university degree?
According to Article 5 of Decree 111/2011/ND-CP, Article 1 of Circular No. 01/2012/TT-BNG, and the Ministry of Foreign Affairs’ website on Consular Affairs at http://lanhsuvietnam.gov.vn.
Agencies have the authority to legalize papers issued in foreign countries or consular legalization in Vietnam:
- Firstly, the Consular Department (Hanoi) carries out consular legalization procedures in Hanoi. Address 40 Tran Phu, Dien Ban, Ba Dinh, Hanoi. Tel: 024 3799 3125
- Secondly, the Department of Foreign Affairs of Ho Chi Minh City carries out consular legalization procedures in Ho Chi Minh City. Address: 184 Pasteur Street, Ben Nghe Ward, District 1, Ho Chi Minh City. Tel: 028 3822 4224
- Thirdly, the diplomatic department, consular offices, or other agencies authorized to perform the consular function of Vietnam in foreign countries that have the authority to certify and legalize overseas consular offices. These agencies are usually the Vietnamese Embassy/Consulate General of Vietnam in foreign countries.
Procedures of consular legalization of a foreign university degree
Step 1: Prepare and submit application
The applicant can choose the location that is most convenient:
a. At the Consular Department (Ministry of Foreign Affairs). Address: 40 Tran Phu, Ba Dinh, Hanoi.
b. Ho Chi Minh City Department of Foreign Affairs (Ministry of Foreign Affairs). Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City.
c. Headquarters of local foreign affairs agencies.
Step 2: Waiting for the application to be processed
According to Clauses 5 and 6 of Article 11, Clause 4 of Article 14, and Clause 4 of Article 15 of Decree 111/2011/ND-CP, the processing time for a request for consular legalization:
- 01 working day from the date of receipt of complete and valid documents, or
- No more than 05 working days if the application has 10 or more papers and documents;
- It may take longer if the competent agency needs to check the authenticity of the seal, signature, and title on the papers as well as documents requested for consular legalization.
Thus, how long it takes for consular legalization depends on the quantity and nature of the documents. However, this time usually takes less than 1 working week.
In addition, it also takes time for consular legalization at the diplomatic mission of the issuing country (in case of foreign documents) or in the country of use (if issued in Vietnam).
Step 3: Receive result
The time limit for settlement of this time limit is calculated on the basis of the number of papers as well as documents requested for consular legalization, regardless of whether such papers or documents have one or more pages.
Within 05 working days from the date of receipt of the request, the agency or organization has to reply in writing to the Ministry of Foreign Affairs. Immediately after receiving the reply, the Ministry of Foreign Affairs shall settle and notify the result to the requester.
Applicants receive results directly at the office of the agency according to the receipt or receive by post.
Consular legalization service of LSX Legal Firm
LSX legal firm, a professional company providing services related to professional procedures, administration, and personal papers. In the process of working with original documents to serve the settlement, residence, marriage, and birth of Vietnamese people abroad, we received many requests for support in legalizing documents with the number of thousands of cases.
To make your case more convenient, LSX will perform:
- Legal advice related to new regulations in consular legalization;
- Representing in drafting and editing documents;
- We commit the papers to be valid, and legal for use in all cases;
- Represent to submit documents, receive results, and hand them over to customers.
With a team of experienced, reputable, and professional consultants; The firm is always ready to support and work with clients to solve legal difficulties.
Furthermore, using our service, you do not need to do the paperwork yourself, We guarantee to help you prepare documents effectively and legally.
Also, you will not have to waste time preparing the application, submitting application, or receiving results. At those stages, we will help you do it smoothly.
After all, LSX provides the service with the desire that customers can experience it the best way. Additionally, we guarantee the cost to be the most suitable and economical for customers.
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Related questions
Consular certification means the competent Vietnamese agencies’ certification of stamps, signatures and titles on Vietnam’s papers and documents for being recognized and used abroad.
Consular legalization means the competent Vietnamese agencies’ certification of stamps, signatures and titles on foreign papers and documents for being recognized and used in Vietnam.
Consular certification and legalization is simply certification of stamps, signatures and titles on papers and documents, not covering certification of contents and forms of papers and documents.
Contact LSX
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