How to guide online social insurance declaration according to Vietnamese law?
Social insurance is not only a right but also an obligation of each person. In order to expedite administrative procedures in this regard, the state has applied electronic software to assist people in accessing social insurance more conveniently. To be able to declare social insurance, individuals and businesses do not have to go directly to social insurance agencies but can do it at home. This will encourage people to actively participate in social insurance. Although popular, not everyone understands how to declare social insurance online. So today, LSX Lawfirm will give you an article about “How to guide online social insurance declaration according to Vietnamese law?“, as follows:
Legal grounds
Law on Social Insurance 2014
What is social insurance?
“Insurance is a form of protection against financial loss. It is a form of risk management, mainly used to insure against incidental risks or possible loss.”
The insurance provider can be a State agency or an insurance company or organization.
Currently, Social Insurance in Vietnam is a social security policy organized and implemented by the Vietnam Social Insurance Agency in accordance with the provisions of the Law. Specifically:
Social insurance is a guarantee to replace or partially compensate an employee’s income when he or she has a decrease or loss of income due to illness, maternity, work accident, occupational disease, end of working age or death, on the basis of contributions to the social insurance fund.
Thus, it can be seen that social insurance is one of the useful welfare policies for participants, organized by the State and guaranteed to be implemented based on legal documents. On the basis of contributions to the social insurance fund, participants will be compensated for a part of their income when their main income is reduced or lost due to illness, maternity, labor accident, occupational disease, or the end of working age.
Currently, there are 2 forms for people to register to participate, depending on the group of subjects that are required to participate and to participate voluntarily. With each form, participants will enjoy different benefits and regimes.
What is an online social insurance declaration?
Online social insurance declaration means that enterprises, organizations, and individuals declare and submit social insurance dossiers via the Internet. The online social insurance declaration system has been implemented since 2015. The electronic social insurance records will be accepted by the insurance agency as the paper records submitted by the participants at the insurance agency.
Compared to the traditional form of social insurance declaration, the online social insurance declaration will bring more benefits to employers, saving time, and costs and improving the security of records. worker profile.
Instructions on how to declare social insurance online for the first time
According to the provisions of article 99 of the Law on Social Insurance 2014, within 30 days from the time of entering into the labor contract, the employer will have to submit a dossier to the insurance agency.
After being granted a unit code, an enterprise can declare social insurance online on the social insurance public service portal according to the following steps:
Step 1: Declare the list
In the left corner of the screen, click “List of procedures”. Click on the icon in the declaration column on the right side of the interface to switch to the “Select a declaration period” screen.
Step 2: Register time to declare
You change the declaration period and the number of declarations before confirming on the system, less than or equal to the most recent declaration.
Click “Confirm” to move to the next step or “Close” to cancel the actions you just adjusted.
Step 3: Select the list of employees
On the declaration screen, click “Select employees” to display the list of employees. The user enters the full information in the Employee Code box; First and last name; Department,… Click on the box in front of the employee’s name to choose the list you like.
Next, you click “Confirm” to remove the employee from the list of declarations, or if you want to cancel the order, click “Close” to exit the declaration screen.
Step 4: Set up the profile
You enter the information in the required box on the profile screen. To save the profile, click the “Save” button on the declaration screen.
Then you click on the box “Declaration” to save and check the data, history, and status of the labor list. After saving the data, the user can transfer it to the Vietnam Social Insurance profile. The system will also notify the user if the list is missing or if the data is wrong.
Step 5: Submit your application
The Vietnam Social Insurance System only accepts applications that have completed all information in the “Saved” state.
You need to enter enough and correct requirements of the declaration system, then click “Declare”. Next, select “Confirm records” to keep the data from the previous declaration and then switch to “Sign the book”.
In the “Signing” step, the user selects the appropriate signature and then clicks “OK” to move to the step of entering the confirmation password. To cancel the selected signature operation, click “Cancel”.
On the left corner of the menu bar, you go to the box “Declaration history” to view the history status, view, or edit. In the “Saved” note status column, users can proceed to “Submit” in the next box. After completing the “Submit” step, you can perform the “Sign the book” step as above.
To make sure that you have “Submitted” your application, you should check the status bar for the Social Insurance system to receive your application.
Step 6: Export the template to PDF
You perform the following steps to export the template to PDF to download to your device.
Export form: On the profile screen, click “Export form” and then select “View” in the List of declarations pane.
Download PDF file to your device: On the sample viewing screen, select “Download” to save the PDF file to your device.
Completing the above 6 steps is that the enterprise has made the online social insurance declaration as required.
Note: when there is a notice from the social insurance agency, the enterprise needs to amend the declaration within the prescribed time limit.
Notes when declaring social insurance
In order to make the first online social insurance declaration smoothly and quickly, users need to ensure the following factors:
Stable Internet connection: A stable Internet connection will help businesses make declarations faster and easier. The submission of documents to the social insurance agency also becomes smoother than the situation of congested networks and weak transmission lines.
Electronic signature: An electronic signature is also known as a digital signature. This is an important and indispensable part of submitting the electronic social insurance declaration. Enterprises need to register a digital signature before performing online operations.
Declaration software: This is an indispensable tool in the process of electronic transactions with the social insurance agency. Businesses, organizations, and individuals should choose easy-to-use, simple, and intuitive electronic social insurance declaration software for easy operation.
Above is a guide to declaring social insurance online for the first time for employers. Declaring social insurance on the public service portal is a mandatory profession for businesses. Hopefully, with the above instructions, the unit knows how to make declarations, save time and costs and avoid having to edit declarations many times.
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Related questions
Electronic signatures are also known as digital signatures. This is an important and indispensable part of submitting the electronic social insurance declaration. Enterprises need to register a digital signature before performing online operations.
The Vietnam Social Insurance System only accepts applications that have completed all information in the “Saved” state. You need to enter enough and correct requirements of the declaration system, then click “Declare”. Next, select “Confirm records” to keep the data from the previous declaration and then switch to “Sign the book”.
An increase or decrease in labor can be made on the social insurance web portal. On the declaration screen, click “Select employees” to display the list of employees. The user enters the full information in the Employee Code box; First and last name; Department,… Click on the box in front of the employee’s name to choose the list you like.
Conclusion: So the above is How to guide online social insurance declaration according to Vietnamese law?. Hopefully with this article can help you in life, please always follow and read our good articles on the website: lsxlawfirm.com
