Instructions for consular legalization simple, fast and accurate in Vietnam
consular legalization has the function of certifying the validity of a foreign public document. The procedures and process of consular legalization must be made in accordance with the law. If you do not understand clearly the prescribed regulation, it may confuse you during the procedures. So, in this article, LSX legal firm would like to inform you: “Instructions for consular legalization simple, fast and accurate in Vietnam”
Legal ground
- Decree 111/2011/ND-CP
Consular legalization procedures
Article 14 of Decree 11/2011/ND-CP specifically stipulates the dossiers for consular legalization at the Ministry of Foreign Affairs as follows:
- Firstly, a declaration for consular legalization made according to a set form;
- Secondly, a personal identification paper, for production in case of direct submission;
- A copy of the personal identification paper, in case of submission by post;
- Fourthly, papers and documents requested for consular legalization, which have been certified by a foreign diplomatic representative mission or consulate or another foreign agency authorized to perform the consular function;
- Also, a Vietnamese or English translation of each paper or document requested for consular legalization, if such papers and documents made in other languages;
- Lastly, copies of papers and documents mentioned at Points d and e above, one copy each for filing at the Ministry of Foreign Affairs.
Consular legalization steps
Step 1: Prepare dossiers related to consular legalization procedures.
Step 2: Go to the application-receiving agency to submit directly or indirectly via online post (if any).
Then, step 3: The agency receiving the application for consular legalization receives the dossier and checks its validity.
Why carry out the procedures for consular legalization?
The consular legalization of your papers will make the foreign documents legally valid and usable in Vietnam.
This procedure helps to protect the interests of foreigners in Vietnam. At the same time, makes it easier for State agencies to manage foreigners. So:
“To be recognized and used in Vietnam, foreign papers and documents must be consular legalized, except for papers and documents exempted from consular certification or legalization.”
Processing time of the procedures
The time for processing consular legalization at the Ministry of Foreign Affairs and consular legalization at Vietnamese representative offices abroad shall comply with the provisions of Clause 5, Article 11 of Decree 111/2011/ND-CP, specifically:
“The time limit for settlement is 1 working day after the date of receiving a complete and valid dossier. For a dossier comprising 10 or more papers and documents, the time limit for settlement may be longer but must not exceed 5 working days. “
Vietnamese agencies competent to carry out consular certification and legalization
Firstly, the Ministry of Foreign Affairs is competent to carry out consular certification and legalization.
Besides, the Ministry of Foreign Affairs may authorize foreign affairs agencies of provinces and centrally run cities to receive dossiers of request for consular certification or legalization.
Overseas Vietnamese diplomatic missions, consulates or other agencies authorized to perform the consular function (below referred to as representative missions) are competent to carry out consular certification and legalization overseas.
Order and procedures for consular certification at overseas Vietnamese representative missions
Firstly, a requester for consular certification shall submit a dossier comprising:
- One declaration for consular certification made according to a set form;
- A personal identification paper, for production in case of direct submission;
- One copy of a personal identification paper, in case of submission by post;
- Papers and documents requested for consular certification, which have been certified by the Ministry of Foreign Affairs under Article 11 or 12 of this Decree, together with one copy each for filing at the representative mission.
Then, a representative mission shall give consular certification on the basis of comparing stamps, signatures, and titles in consular certification of the Vietnamese Ministry of Foreign Affairs on papers and documents with their specimens notified by the Vietnamese Ministry of Foreign Affairs.
On the other hand, when necessary to check the authenticity of stamps, signatures, and titles on papers and documents requested for consular certification, upon receiving a dossier, a representative mission shall make a written request to the Ministry of Foreign Affairs for verification. Within 2 working days after receiving such request, the Ministry of Foreign Affairs shall issue a written reply to the representative mission. Upon receiving such reply, the representative mission shall settle and notify the results to the requester for consular certification.
The consular legalization fee
- The fee for consular legalization and certification: 30,000 VND/time. The fee for issuing copies of papers and documents: 5,000 VND/time.
- Fees for consular legalization and certification are collected in Vietnam Dong (VND).
- This cost collected by the competent authority of Vietnam. On the other hand, in order to use such papers and documents in Vietnam or abroad, you must pay an additional cost of consular legalization at the diplomatic mission of that country.
- Papers without fees for consular legalization:
- Directly serving the activities of agencies of the Party, National Assembly, Government, and ministries as well as ministerial-level agencies;
- Exemption from the collection of consular legalization fees under international treaties which the Socialist Republic of Vietnam has signed, acceded to, or agreed to. If there are other regulations, then such regulations shall be complied with.
- Exempted from the collection of fees for consular legalization and certification of foreign organizations and individuals on the basis of diplomatic relations and other external cases under specific decisions of the Ministry of Foreign Affairs.
Consular legalization service of LSX Legal Firm
LSX legal firm, a professional company providing services related to professional procedures, administration, and personal papers. In the process of working with original documents to serve the settlement, residence, marriage, and birth of Vietnamese people abroad, we received many requests for support in legalizing documents with the number of thousands of cases.
To make your case more convenient, LSX will perform:
- Legal advice related to new regulations in consular legalization;
- Representing in drafting and editing documents;
- We commit the papers to be valid, and legal for use in all cases;
- Represent to submit documents, receive results, and hand them over to customers.
With a team of experienced, reputable, and professional consultants; The firm is always ready to support and work with clients to solve legal difficulties.
Furthermore, using our service, you do not need to do the paperwork yourself, We guarantee to help you prepare documents effectively and legally.
Also, you will not have to waste time preparing the application, submitting application, or receiving results. At those stages, we will help you do it smoothly.
After all, LSX provides the service with the desire that customers can experience it the best way. Additionally, we guarantee the cost to be the most suitable and economical for customers.
Related articles
- Dossier to carry out consular legalization procedures in Vietnam
- Consular legalization service in Vietnam
- Responsibilities of agencies in consular contact organizations
Related questions
How long it takes for consular legalization depends on whether the documents are clear or complicated. In general, the time of consular legalization will be in less than 1 working week.
The Ministry of Foreign Affairs and the foreign affairs agencies of the provinces and centrally-run cities (in case authorized by the Ministry of Foreign Affairs) are responsible for organizing the collection, declaration, payment, management and use of consular certification fees as well as consular legalization according to the provisions of Circular 157/2016/TT-BTC.
Firstly, corrected or erased papers as well as documents but not corrected in accordance with the law.
Secondly, papers and documents in the application for consular legalization contain conflicting details.
Thirdly, falsification of papers and documents or issued/certified against authority according to the provisions of law.
Fourthly, papers and documents with signatures and seals that are not original signatures or original seals.
Lastly, papers and documents with contents that infringe upon the interests of the State of Vietnam.
Contact LSX
Finally, hope this article is useful for you to answer the question about “Instructions for consular legalization simple, fast and accurate in Vietnam?”. If you need any further information, please contact LSX Law firm: +84846175333 or Email: [email protected]
Conclusion: So the above is Instructions for consular legalization simple, fast and accurate in Vietnam. Hopefully with this article can help you in life, please always follow and read our good articles on the website: lsxlawfirm.com
