Instructions for registering a representative office online

by DungTran

Instructions for registering a representative office online. What documents do online representative office registration documents include? Let us learn about this topic with LSX Law firm below:

What is a representative office?

A representative office is a dependent unit of the enterprise; which has the task of representing by authorization for the interests of the enterprise and protecting those interests. Representative offices do not perform business functions of enterprises and have the following main characteristics:

Firstly, representative offices do not incur independent tax obligations; but the managing enterprise will make the tax payment without the representative office needing to perform this obligation.

Secondly, the representative office has its certificate of operation registration and its seal to serve the internal activities of the representative office.

Thirdly, representative offices may not perform business functions; may not sign economic contracts with the representative office’s seal, but still sign contracts under the authorization of the enterprise.

If you are looking to register a representative office online but are wondering how to do it; Please follow the Instructions for registering a representative office online provided below. 

What documents do online representative office registration documents include?

Firstly, notice of registration of establishment of a representative office signed by the legal representative of the enterprise

Secondly, Copies of resolutions, decisions and meeting minutes of the Members’ Council, for limited liability companies with two or more members; partnerships, of the Board of Directors, for joint-stock companies; a copy of the resolution or decision of the company owner; for a single-member limited liability company, on the establishment of a representative office;

In addition, Copy of legal documents of the individual for the head of the representative office

Also, Copy of the business registration certificate of the parent company

Lastly, Authorization contract or power of attorney for representative individuals or organizations to establish representative offices. 

The above are the documents that businesses need to prepare to register to establish a representative office via an electronic information network. But it should be noted that the above dossiers and papers must be presented in the form of electronic documents; and the representative office registration dossiers via the electronic information network have the same legal validity as the enterprise registration dossiers. After preparing the above dossier; you can refer to the instructions on how to register a representative office via the electronic information network that we guide below. 

Guidance on procedures for online representative office registration

In order to help businesses better understand the process of registering a representative office online; we would like to provide a guide to the procedure for registering a representative office online as follows: 

Step 1: Prepare

You need to prepare:

Firstly, Enterprises log in to the business registration portal system page: Enterprises access the National Business Registration Portal via the following link: https://dangkytinhdoanh.gov.vn/en/ Pages/default.aspx

Seocondly, Enterprises register for an account to log in to the System.

Moreover, Prepare a signing tool for authentication: If the enterprise applies with a business registration account, the person who signs the document needs to be granted a business registration account.

Suppose the enterprise submits an application for registration of the establishment of a representative office with a public digital signature. In that case, the person who signs the document must have a public digital signature attached to the account. 

Step 2: Submit an application for the establishment of a representative office

  • Create a profile
  • Enter the signer’s information: business name, line of business, location, contact person…
  • Scan and download attachments
  • Prepare profile
  • Sign for authentication and submit the application: after completing the above activities, you proceed to select the location to apply; then sign the authentication with the business registration account and proceed to pay the fee for establishing the representative office via an electronic network. 

Step 3: Get the result:

  • Monitor the status of the application processing right on the portal
  • Modify and supplement records if required
  • The result is that the representative office registration is completed and recorded in the portal.

Hope this article about Instructions for registering a representative office online is helpful for you!

If you have any questions; please contact Lawyer X for quick and best legal services: 0833102102.

Related questions

What about tax procedures of representative offices?

The procedure for tax declaration and payment of a representative office is one of the procedures after establishing a representative office. Accordingly, representative offices carry out activities such as representing the parent company, researching the market, not participating in commercial activities, buying and selling goods and services, so they do not have to pay a license tax. However, the representative office needs to carry out the personal income tax declaration procedures for the representative office’s personnel. Accordingly, the representative office is responsible for withholding, declaring, and paying personal income tax for the income from wages and salaries of employees operating and working in the representative office. 

What is an application file for tax identification of a foreign representative office ?

An application file for tax identification of a foreign representative office is specified as follows:
A written request for invalidation of tax identification numbers, form No. 24/DK-TCT attached to this Circular
The contract liquidation (if any) or the document on the transfer of the entire capital contribution to the oil and gas contract for the investor participating in the oil and gas contract
Written certification of the fulfillment of tax obligations for import-export activities by the General Department of Customs if the organization has import-export activities 

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