Consular legalization of a letter of authorization (in other words, power of attorney) means an important procedure to confirm the accuracy of information from the authorizer to the person receiving the authorization. The legalization of authorization letter helps the owners to use this type of paper legally in Vietnam. If you are wondering about the dossiers, procedures, and process of consular legalization of the authorization letter, the information in this article from LSX legal firm will help you: “Consular legalization of authorization letter in Vietnam”
Legal ground
- Decree 23/2015/ND-CP
Authorization letter
A letter of authorization, also known as an authority letter, a legal document that allows a third party (sometimes referred to as an agent) to temporarily act on behalf of the person writing the letter.
Simply put, writing an authorization letter means you allow someone to act on your behalf legally. Furthermore, the power is restricted to what is written in the letter.
When you do this, you are directly accountable for the actions that take place, so make sure you’re always authorizing a person of trust. Besides, A letter of authorization should contain all the necessary information in a precise yet humble manner.
You may use an authority letter in cases such as :
- You are sick and want someone to cover your duties.
- Authorizing someone to take charge of your bank account.
- Someone else is going to pick up some of your important business documents.
- Someone travel on your behalf.
- You want someone else to take charge of your business.
- ….
Should you consular legalize an authorization letter?
Many people wonder whether they need to legalize their authorization letter. Indeed, the authorization letter is necessary to be legalized because when making a power of attorney, the information on the paper is filled with the information of the authorized person with a signature. Competent state agencies authenticate such information with the authorized person.
If the power of attorney is made in a foreign country where that person resides and has an embassy certifying that the papers and signatures of the authorizer are correct, then the power of attorney is completely valid and does not need to be legalized. In case the power of attorney has many pages, owners need to have the letter certified and stamped to prove its authenticity. Therefore, when going to certify and notarize the power of attorney at the embassy abroad or the competent state agency in the country, applicants have to apply all the stamps on the pages of the paper.
Consular legalization of authorization letter
To consular certify the power of attorney, you need to do the following tasks:
- Method 1: Notarize a copy of the original and apply for consular certification of this notarized copy.
- Method 2: Go to a translation notary office and notarize the translation, then apply for a consular certification of this translation.
Accordingly, customers can go to the competent authorities to authenticate the copy of the power of attorney, and authenticate the signature of the translator in the documents from Vietnamese to a foreign language.
Procedures for consular certification and legalization of authorization letter:
Decree No. 111/2011/ND-CP dated December 5, 2011, stipulates that “Consular certification” means that a competent Vietnamese agency (the Consular Department or the Department of Foreign Affairs of Ho Chi Minh City and Vietnam’s diplomatic representative abroad) certifies seals, signatures, and titles on Vietnamese papers and documents so that owners can use such papers and documents legally abroad.
The order and procedures for consular certification specified in Article 11 of Decree 111/2011/ND-CP. Accordingly, after the authentication of the authorization letter to make a copy or a translation at the competent authorities, the owners can submit an application for consular certification. The application includes papers and documents requested for consular certification and legalization (with the original seal, original signature, and title) together with 1 photocopy to keep at the Ministry of Foreign Affairs (photocopies do not need notarization) and 1 online declaration on http://www.lanhsuvietnam.gov.vn.
Applicants submit the applications at the Consular Department, Ministry of Foreign Affairs (No. 40 Tran Phu, Ba Dinh District, Hanoi) or the Ho Chi Minh Department of Foreign Affairs (06 Alexandre de Rhodes, District 1, Ho Chi Minh).
Procedures to consular legalize an authorization letter
People usually follow the following 2 ways:
- Notarize a copy of the letter of authorization and go to the consulate of the embassy to authenticate the copy.
- In case the authorization letter applied in a foreign country and made in a foreign language. Then, owners go to the translation notary office to get a certified copy of the power of attorney.
According to Decree 23/2015/ND-CP, certifying copies of documents, power of attorney, and transfer of rights belong to the judicial departments of the People’s Committees of communes, wards, districts, etc. All kinds of important papers are brought to competent state agencies for settlement. If you settle or temporarily reside abroad, please go to the legal representative agencies of Vietnam in foreign countries.
Besides, people have to carry out the orders and procedures for consular legalization of authorization letters exactly to Article 11 of Decree 111/2011/ND-CP.
Consular legalization service of LSX Legal Firm
LSX legal firm, a professional company providing services related to professional procedures, administration, and personal papers. In the process of working with original documents to serve the settlement, residence, marriage, and birth of Vietnamese people abroad, we received many requests for support in legalizing documents with the number of thousands of cases.
To make your case more convenient, LSX will perform:
- Legal advice related to new regulations in consular legalization;
- Representing in drafting and editing documents;
- We commit the papers to be valid, and legal for use in all cases;
- Represent to submit documents, receive results, and hand them over to customers.
With a team of experienced, reputable, and professional consultants; The firm is always ready to support and work with clients to solve legal difficulties.
Furthermore, using our service, you do not need to do the paperwork yourself, We guarantee to help you prepare documents effectively and legally.
Also, you will not have to waste time preparing the application, submitting application, or receiving results. At those stages, we will help you do it smoothly.
After all, LSX provides the service with the desire that customers can experience it the best way. Additionally, we guarantee the cost to be the most suitable and economical for customers.
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Related questions
According to the regulations of the state agencies of Vietnam, the foreign legalized documents will be valid within 3 months.
This means that after 3 months from the date of legalization stated on the document, the document will not allowed to used as a basis or reference for submission to the licensing authority.
When the validity over, you need to re-legalize those papers to submit to state agencies.
Firstly, the Consular Department (Hanoi) carries out consular legalization procedures in Hanoi. Address 40 Tran Phu, Dien Ban, Ba Dinh, Hanoi. Tel: 024 3799 3125
Secondly, the Department of Foreign Affairs of Ho Chi Minh City carries out consular legalization procedures in Ho Chi Minh City. Address: 184 Pasteur Street, Ben Nghe Ward, District 1, Ho Chi Minh City. Tel: 028 3822 4224
Thirdly, the diplomatic department, consular offices, or other agencies authorized to perform the consular function of Vietnam in foreign countries that have the authority to certify and legalize overseas consular offices. These agencies are usually the Vietnamese Embassy/Consulate General of Vietnam in foreign countries.
Firstly, prepare dossiers related to consular legalization procedures.
Secondly, go to the application-receiving agency to submit directly or indirectly via online post (if any).
Lastly, the agency receiving the application for consular legalization receives the dossier and checks its validity.
Contact LSX
Finally, hope this article is useful for you to answer the question about “Consular legalization of authorization letter in Vietnam?”. If you need any further information, please contact LSX Law firm: +84846175333 or Email: [email protected]
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