Consular legalization of marriage certificate under Vietnamese legislation 2022
In recent years, during the trend of labor export, study abroad, …. terms such as “consular legalization” and “consular certification” has gradually become familiar to Vietnamese people. Many documents may need consular legalization such as consular legalization of singleness certificate, Consular legalization of marriage certificate,… However, many people do not fully understand the regulations on the consular legalization of marriage certificates. So, to have a clear understanding, follow this article from LSX legal firm: “Consular legalization of marriage certificats under Vietnamese legislation 2022”
Legal ground
- Decree 111/2011/ND-CP
Consular legalization of marriage certificate
Clause 2, Article 2 of Decree 111/2011/ND-CP has provisions on the concept of consular legalization as follows:
“Consular legalization means the competent Vietnamese agencies’ certification of stamps, signatures, and titles on foreign papers and documents for being recognized and used in Vietnam”
From the above definition, we can understand consular legalization of a marriage certificate means that a competent state agency authenticates the signature and seal on the marriage certificate issued by a foreign agency or organization. Then, people can use such papers and documents legally in Vietnam.
Consular legalization of marriage registration papers at the Ministry of Foreign Affairs
Step 1: Prepare dossiers
Based on Article 13 of Decree 111/2011 To apply for consular legalization of marriage registration papers at the Ministry of Foreign Affairs. The applicant for certification needs to prepare 1 set of documents including the following dossiers:
- Firstly, a declaration for consular certification made according to a set form;
- Secondly, a personal identification paper, for production in case of direct submission. Personal papers include an identity card, passport as well as valid and equivalent documents.
- Thirdly, a copy of a personal identification paper, in case of submission by post;
- Papers and documents requested for consular legalization certified by foreign diplomatic missions, consular offices, or other agencies authorized to perform consular functions. If there are two or more sheets of papers and documents applying for consular certification and legalization, they must be stamped with a border between the sheets or be tied with strings, glued, or applied with other forms of guarantee so that the sheets of such papers and documents cannot be changed.
- 01 translation of papers and documents requested for consular legalization into Vietnamese or English, if such papers and documents made in the other languages;
- 01 photocopy of papers and documents mentioned in points d and dd to kept at the Ministry of Foreign Affairs.
Step 2: Submit dossiers
Applicants for certification can apply at the following agencies:
- At the Consular Department (Ministry of Foreign Affairs). Address: 40 Tran Phu, Ba Dinh, Hanoi.
- Department of Foreign Affairs of Ho Chi Minh City (Ministry of Foreign Affairs). Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City.
- Headquarters of local foreign affairs agencies.
Step 3: Receive result
The processing time for consular legalization procedure at the Ministry of Foreign Affairs, as well as Consular legalization at Vietnamese representative offices abroad, shall comply with the provisions of Clause 5, Article 11 of Decree 111/2011/ND-CP. Specifically:
“The time limit for settlement is 1 working day after the date of receiving a complete and valid dossier. For a dossier comprising 10 or more papers and documents, the time limit for settlement may be longer but must not exceed 5 working days.”
The time limit for settlement of this time limit is calculated on the basis of the number of papers as well as documents requested for consular legalization, regardless of whether such papers or documents have one or more pages.
Within 05 working days from the date of receipt of the request, the agency or organization has to reply in writing to the Ministry of Foreign Affairs. Immediately after receiving the reply, the Ministry of Foreign Affairs shall settle and notify the result to the requester.
Applicants receive results directly at the office of the agency according to the receipt or receive by post.
Consular legalization of marriage certificate at overseas Vietnamese representative missions
Step 1: Prepare dossiers
According to Article 15 of Decree 111/2011, applicants for marriage registration certificates need to prepare 1 set of documents including the following dossiers:
- Firstly, a declaration for consular legalization made according to a set form;
- Secondly, a personal identification paper, for production in case of direct submission;
- Thirdly, one copy of the personal identification paper, in case of submission by post;
- Fourthly, papers and documents requested for consular legalization, which have been certified by the Ministry of Foreign Affairs or another competent foreign agency in the country in which the overseas Vietnamese representative mission is based or in charge;
- Then, a translation of each paper or document requested for consular legalization in Vietnamese, English, or a language that the dossier-receiving officer can understand, if such papers and documents are not made in these languages;
- Lastly, copies of papers and documents mentioned at Points d and e of this article, one copy each for filing at the representative mission.
Step 2: Submit dossiers
Applicants can apply at the Vietnamese representative office in the country where they live.
Step 3: Receive result
The time limit for settlement is 1 working day after the date of receiving a complete and valid dossier. For a dossier comprising 10 or more papers and documents; the time limit for settlement may be longer but must not exceed 5 working days. The time limit for settlement of this time limit is calculated on the basis of the number of papers as well as documents requested for consular legalization, regardless of whether such papers or documents have one or more pages.
Within 05 working days from the date of receipt of the request, the agency or organization has to reply in writing to the Ministry of Foreign Affairs. Immediately after receiving the reply, the Ministry of Foreign Affairs shall settle and notify the result to the requester.
Applicants receive results directly at the office of the agency according to the receipt or receive by post.
Consular legalization service of LSX Legal Firm
LSX legal firm, a professional company providing services related to professional procedures, administration, and personal papers. In the process of working with original documents to serve the settlement, residence, marriage, and birth of Vietnamese people abroad, we received many requests for support in legalizing documents with the number of thousands of cases.
To make your case more convenient, LSX will perform:
- Legal advice related to new regulations in consular legalization;
- Representing in drafting and editing documents;
- We commit the papers to be valid, and legal for use in all cases;
- Represent to submit documents, receive results, and hand them over to customers.
With a team of experienced, reputable, and professional consultants; The firm is always ready to support and work with clients to solve legal difficulties.
Furthermore, using our service, you do not need to do the paperwork yourself, We guarantee to help you prepare documents effectively and legally.
Also, you will not have to waste time preparing the application, submitting application, or receiving results. At those stages, we will help you do it smoothly.
After all, LSX provides the service with the desire that customers can experience it the best way. Additionally, we guarantee the cost to be the most suitable and economical for customers.
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Related questions
Languages used for consular legalization are Vietnamese and English. The language used for consular certification is the official language of the foreign country where Vietnamese papers and documents are used, or one of the official languages of the United Nations.
To take responsibility under the law for the authenticity, content, and form of papers and documents.
To promptly notify the Ministry of Foreign Affairs of specimen stamps and signatures and titles of agencies, organizations, and persons competent to sign and issue, notarize and certify papers and documents.
Coordinate with the Ministry of Foreign Affairs in performing the state management of consular certification and legalization work within the ambit of their respective tasks and powers.
Coordinate with the Ministry of Foreign Affairs in verifying papers to serve consular certification and legalization.
Firstly, papers and documents containing modifications or erasures without proper correction as required by law.
Secondly, papers and documents in dossiers of requests for consular certification or legalization contain contradictory details.
Thirdly, forged or unduly issued or certified papers and documents according to law.
Fourthly, papers and documents bearing non-original signatures or stamps.
Lastly, papers and documents with contents infringing upon the interests of the Vietnamese state.
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